Disbursement Request

The form below is for use by Batavia Music Buffs Board Members, Chairpersons, Committee Members and Volunteers for PRE-APPROVED expenses.  Written board member approval authorization is required in addition to copies of receipts and/or invoice at the time the request is made.


All information requested must be provided in order for your request to be processed. Disbursements take 7-10 days, please plan accordingly. You must provide (1) receipts/invoices for expenses to be reimbursed/paid and (2) email confirmation from the appropriate board member approving the expense.

Amount MUST match receipts provided.
If you are providing a receipt, it is a reimbursement. If you are providing a PO or invoice, it is an expenditure.
Provide the SPECIFIC ensemble AND event the expenditure is related to. (IE: Marching Band - Uniforms)